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A small number of MISCPARMS table settings control the operation and text that appears on the Balance Screen. These are described below:
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nnn-STARTING-BALANCE-AMOUNT
nnn-STARTING-BALANCE-MODE |
The Balance
Screen
displays a 'starting cash' amount which is subtracted from
the entered values to result in the adjusted amount
representing the new
receipts to be deposited for the day. Normally, the
starting balance is the amount of money you start with in
the cash till and provides sufficient funds to make change
for cash payments. In the Key Values above, the NNN represents
the three-digit register number. This allows for different settings
to apply on each register.
Often, a register used in a "back office" mode, processing mail payments only, will not have a starting balance in the till, whereas a counter register would require some starting funds for change-making purposes. These two settings (there are separate values for EACH register, so in the key values shown here, nnn represents the register number). These values are created automatically by the program if they are not found when the balance screen is loaded. You will need need to change them if they don't reflect your required settings. The nnn-STARTING-BALANCE-AMOUNT default value is 300.00. is REGISTER. If the nnn-STARTING-MODE is set to CASHIER, then the amount of the starting till amount will be drawn from the CASHIERS table for the specific CASHIER instead of from the MISCPARMS table setting. If a register does not perform the balance function, these settings don't matter and are ignored. |
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| BALANCE-LABEL-1 to BALANCE-LABEL-14 | ||||||||||||||||
On the end of day Cash
Counting/Balance Screen there are 14 values in the two right
columns that represent your non-cash items such as checks, direct deposits,
etc. You can adjust the values of the words displayed in each of these
lines by setting up key values (1 thru 14). the values are:
If you want to define different values for the words that appear you can set up the appropriate key values (e.g. BALANCE-LABEL-2 with a value of something other than the default value... in the case of #2 it is Money Orders, but you could change it to something else, such as Travelers Cks. The space on the screen is limited so you might have to abbreviate a bit. If possible, try to keep the number of characters in your alternate description 11 characters or less. |
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BALANCE-ROLL-CONVERT-001 BALANCE-ROLL-CONVERT-005 BALANCE-ROLL-CONVERT-010 BALANCE-ROLL-CONVERT-025 BALANCE-ROLL-CONVERT-050 BALANCE-ROLL-CONVERT-100 BALANCE-ROLL-CONVERT-200 |
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These seven values tell the program how many dollars there are in a roll of
each of the 7 possible coin denominations. (.01, .05, .10, .25, .50, 1.00,
and 2.00) The $2.00 coin is used in Canada. The default values are shown
below but can be changed if needed via Table Maintenance.
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BALANCE-STRAP-CONVERT-001 BALANCE-STRAP-CONVERT-002 BALANCE-STRAP-CONVERT-005 BALANCE-STRAP-CONVERT-010 BALANCE-STRAP-CONVERT-020 BALANCE-STRAP-CONVERT-050 BALANCE-STRAP-CONVERT-100 |
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These seven values tell the program how many
dollars there
are
in a 'strapped' bundle of currency. The default values
are shown below, but can be changed if they do not
correspond to the
strapping amounts you use at your location. During entry of
the values on the balance screen you would enter the number
of loose
bills in the left column and the number of strapped 'sets'
of
bills in the right. The program will use the factors in the
table
below
to convert a set of strapped currency to an extended total
amount. For example, if you have 6 loose $1.00 bills and 5
bundles
of
them you would enter 6 and 5 in the two boxes to the right
of
the $1.00 field name on the entry screen. The program will
then add
$6
+
5 x $50, to end up with $256.00 in the 'total $1.00 bills'
column to the right.
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| SECURITY-SAVE-BALANCE-DATA | ||||||||||||||||
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The Balance Screen
permits
you to enter and save information about the coins and
currency and non-currency tenders you have in your cash
drawer. When
you
exit the balance screen, the program will automatically
save your data for the currently set accounting date with
your user
ID.
You can then recall this data at a later time for revision
or review. In some cases, you may need to call up data for another cashier's user_id. This can be done by any cashier. However, when adjustments are made to the data by a cashier other than the one who originally entered it you must have a security levelequal to or greater than the level specified in this parameter in order to save the adjusted data. Since you have already logged in to the RASWIN application it does not ask for a password but it does compare your security levelto the specified level before saving the data for another cashier. If you have not changed the user id setting on the screen (in other words, you are saving your own data) it just saves it automatically. By default, the security_levelfor this value is 9999. If you have a level sufficient to do table maintenance, this can be adjusted by simply changing the value to whatever value you wish to use. |
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| BALANCE-DATA-RETENTION-DAYS | ||||||||||||||||
| This setting controls how many days of balance data history is retained in the RASWIN database. By default, the setting is 365. It can be set manually to be any value from 60 to 365. If it is outside this range the program will automatically adjust it to be within this range. History is retained using the values entered by the cashier doing the balance function, under their specific USER_ID. If different users perform separate balance function, individual records for each user will be saved but only one record per USER_ID per accounting date will be retained. |